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GDPR - Personal information stored in Genuki

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         Help and Guidance 2020: Draft Modified Page: Version 1.1

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As part of Genuki's work on GDPR, this page documents all of Genuki's current storage and processing activities regarding Personal Identifiable Information (PII).  This page is not intended for external publication, but would be made available to the ICO on request.

Category of individualDescription of IndividualsPersonal Information heldRetention Period
Member of staffGenuki has no members of staff and no office - it is a group of volunteers maintaining a website (see next item).
  • n/a
  • n/a
Genuki MaintainerA group of volunteers  maintain the content in the Genuki website. Each volunteer has a login to the Genuki website.  This group includes Genuki Trustees, Maintainers and System Administrators.  Each Maintainer is responsible for a set of Genuki pages, normally associated with one or counties.  The name of the Maintainer appears in the footer of each page they are responsible for,
  • Username (normally name)
  • Password
  • Email address
  • Address
  • Telephone number
  • Mobile number
  • IP Address
  • Role within Genuki
  • Time Zone
  • while the person is active within Genuki
  • currently personal information is held even after the person has become inactive (for whatever reason) - need to decide on suitable retention period
Website VisitorThe main body of people that use the Genuki website for their genealogical research.  These visitors do NOT have a login to view the data.
  • IP address
  • not sure - need to investigate
Content ContributorA group of individuals that have contributed data to Genuki over the last 25 years.  The content provided includes transcriptions and photographs.
  • Name
  • Email address (sometimes)
  • Address (rarely)
  • Phone number (rarely)
  • for life of Genuki service, unless person requests their information is removed
Mythic BeastsInternet Service Provider (ISP) for Genuki.  Whilst Mythic Beasts maintain the web servers on which the Genuki service is running, they have no involvement in the gathering, storing and processing of any Genuki data.
  • none
  • n/a
Genuki content - births, marriages, deaths, censusGenuki contains a large number of transcriptions from parish records and census records.  The vast majority relate to events prior to year 1900, and therefore the vast majority do not relate to living individuals.
  • need to check
  • for life of Genuki service, unless person requests their information is removed

Genuki content - photographs

Genuki contains a large number of photographs, mainly of churches and gravestones.  In most cases the owner of the photograph is stored with the image.
  • Name
  • for life of Genuki service, unless person requests their information is removed
Genuki content - book authorsGenuki contains many book references of relevant genealogical and history books.
  • Name
  • ISBN number
  • for life of Genuki service, unless person requests their information is removed
Genuki content - references to other websiteGenuki contains many links to other relevant sites.
  • Name (sometimes)
  • Website url
  • for life of Genuki service, unless person requests their information is removed
Genuki content - mailing listsGenuki maintains several mailing lists, including the "Yorkshire Surname List".
  • Name
  • Email address
  • Address (rarely)
  • Phone number (rarely)
  • for life of Genuki service, unless person requests their information is removed
Donors & supportersAs Genuki is a registered charity run by volunteers, the website relies on contributions from other organisations and individuals.
  • need to check
  • need to check